Ashley & Marcus

August 15, 2024

We understand there are many ways to book a room , however, accepting an invitation to attend a destination wedding is not the same as booking a vacation. The couple is expecting all guests to book through their website so the rooms are counted towards their contract obligations. They are planning an unforgettable experience for you which requires your room reservation. Ensure that you are part of the group by booking into their room block here.

Please know that many resorts require guests to reserve rooms within the couple's block. Resorts often impose a fee of at least $100 to attend the wedding events for guests who do not book within the couple’s room block. To avoid unnecessary fees and to be kind to the couple, please book here. Thank you!

IMPORTANT INFORMATION

Book By

As a courtesy to the couple, please book your room by making your room deposit before XXXXX. This lets the couple know who is attending so they can plan their wedding events for the correct number of guests. Missed the deadline? That’s ok, it happens. Please still book your room here and we will work on confirming the room for you. Inventory and group rates will be subject to availability.

Deposit

The deposit for the room is $200 per room, plus the cost of Cancel Insurance if accepted.

Final Payments

All rooms must be paid in full by XXXXX. There is a $50 late payment penalty applied to reservations that are not paid in full by this date. If the reservation is not paid in full within 7 days of the final payment date, the reservation will automatically cancel and all payments will be forfeited.

Dates, Rates & Availability

We are holding a set number of rooms, categories and rates for XXXXX. You may request to stay before and after these dates, but we will need extra time to request availability and rates with the hotel before we can confirm your room. Because our room block inventory is limited and guests are booking at different times, we cannot guarantee availability of rooms or rates, and we cannot be held responsible should rooms sell out or rates increase. We do our best to ensure that we have a variety of room options for you to choose from, but booking early will help! As the saying goes… first come, first served!

There is a 3-night minimum stay for all guests.

Revisions

We understand that you may need to revise your reservation after your room is booked. Revisions such as changing dates, room category or room occupancy may affect the price of your room and are subject to availability, current resort policies, current rates and the Refund Policy. Your Group Manager will provide details based on your revision inquiry before any changes are requested.
 
There is no fee for the first revision on a room as long as it is completed prior to the final payment date. Any additional revisions, and revisions made after the final payment date, will incur a $50 revision fee. Revision fees are non-refundable, and must be paid at the time of the revision. Revision fees are in addition to any price increase resulting from the revision itself.
 
Please note: the room block closes 45 days before travel. Revisions are not allowed after the room block is closed. Please reach out to your Group Manager for more details regarding the specific revision you need to make.

Refund Policy (TAP)

The $400 room deposit and any/all revision and late fees are non-refundable. Any additional payments made are refundable until the final payment date. After the final payment date, all payments (the deposit plus all additional payments and fees) are non-refundable. 
 
Romance Travel Group cannot be held responsible for the decisions of the Couple should they choose to cancel or reschedule their wedding group room block. If the Couple cancels or reschedules their wedding, all rooms booked will be subject to the terms of the cancellation or reschedule. Cancellation or reschedule changes may include, but are not limited to, changes to travel dates, destination, resort, room category availability, rate increases, cancellation policies, and payment deadlines. Changes to the group made by the Couple do not change the Refund Policy. To protect your travel investment, we highly recommend purchasing an insurance policy that has "cancel for any reason" or "cancel anytime" options.

Insurance (TAP)

To protect your travel investment, we highly recommend purchasing an insurance policy that has "cancel for any reason" or "cancel anytime" options. If you wish to have coverage for things such as cancellations, medical, lost luggage, trip delay, interruption or evacuation, please consult with and purchase a policy directly from Travel Guard, Allianz or another travel insurance provider of your choice. There are often several different insurance options for you to choose from. "Cancel for any reason" or "cancel anytime" may be an option you can add to the policy. If you do not have "cancel for any reason" or "cancel anytime" added, you can file a claim for covered reasons only. If you choose to forgo travel insurance, you are assuming any and all financial loss associated with your travel arrangements and waive any right to dispute or chargeback any and all payments in case of cancellation or loss.

Insurance (CFAR)

Per the Refund Policy, deposits and payments made towards your trip are non-refundable for any reason.

Romance Travel Group cannot be held responsible for the decisions of the Couple should they choose to cancel or reschedule their wedding group room block. If the Couple cancels or reschedules their wedding, all rooms booked will be subject to the terms of the cancellation or reschedule. Cancellation or reschedule changes may include, but are not limited to, changes to travel dates, destination, resort, room category availability, rate increases, cancellation policies, and payment deadlines. Changes to the group made by the Couple do not change the Refund Policy. To protect your travel investment, we highly recommend purchasing an insurance policy.

Cancel Insurance

By purchasing Cancel Insurance, you are protecting your vacation investment. If needed, you can cancel up to the day before departure for any reason. Simply call us or the number in your travel documents at any time prior to the day of departure to confirm your cancellation and receive a complete refund, minus the cost of the insurance. There are no refunds when Cancel Insurance is declined. Once the Cancel Insurance policy is purchased, it cannot be canceled, refunded or transferred. For guests sharing a room, if one person in the room accepts insurance, everyone else in the room must also have insurance. Cancel Insurance is only available at the time of deposit and covers your room reservation only. If you decline Cancel Insurance when making your initial reservation, you will not be able to add it later. If you prefer a more comprehensive insurance policy, please purchase a policy from a third-party provider such as Allianz or Travel Guard.

New rooms booked after the final payment date are not eligible for Cancel Insurance.

Cancel Insurance is $195 per person.

Passports

A US valid passport book is required for all travelers, regardless of age. Many countries require passports to be valid for at least 6 months after you return home. For more information regarding passports and entry requirements, please visit www.Travel.State.Gov. Rooms and rates are valid for United States passports holders only. We are unable to make room reservations for non-US passport holders.

Airport

When you book your flights, be sure you fly into the XXXXX airport, code XXX.

Flights

Flights are not included with our room block. Usually the best time to book a flight is 5-6 months prior to travel when all airlines have their schedules available. We recommend using Google Flights to research fares or set up fare alerts, but then book directly with the airline you're flying with. Fares are the same everywhere, but you'll get much better service working with the airline instead of sites like Orbitz or Expedia. Remember to also check www.Southwest.com as their flights only show up on their own website.

Airport Transfers

Roundtrip airport transfers (the ride between the airport listed above and the resort) are a service included with your room reservation. To confirm this service for you, we will be sending you emails so you can submit your flight itinerary via the Flight Link. Your flight itinerary must be submitted via the Flight Link by XXXXX to confirm airport transfers for you.

If we do not have your flight itinerary by this date, you will need to arrange and pay for your own transfers. There are no refunds for unused transfers. The transfers included will pick you up at the airport on the day we have you checking in at the resort and bring you back to the airport on the day we have you checking out.

Cancun Tourist Tax

There are two taxes to be aware of that are not included with your room reservation:

The Environmental Sanitation Tax is collected by resorts upon check-out. You may be asked to pay approximately 20-30 Mexican Pesos (about $1-2 USD) per person, per night. This tax is subject to change without notice and can only be paid during the resort check-out process.

The VisiTAX must be paid before leaving Cancun. The Visitax is approximately $20 per person. Since airport wifi and cell service is spotty at best, we highly recommend paying this mandatory tax ahead of time and saving the receipt/QR code to show at the airport. All travelers, regardless of age, are required to pay this tax. For questions, assistance or to pay this tax, please visit the official tax site at  http://visitax.gob.mx/

Room Categories & Bedding

We are holding a limited number of rooms in each of the categories listed below. Please request the room and dates you’d like. If for any reason we are unable to confirm your room request, we will contact you to discuss available options. If there is a specific room category not listed that you’d like to request, please let us know so we can check availability and pricing.

Bedding refers to the bed configuration in the room, like one king or two doubles. Specific bedding requests can be made to the resort on your behalf, but these requests are not guaranteed. Most resorts do not sell rooms with specific bed configurations unless noted in the room category name. For example, if you see a “Junior Suite King” category, this means the room is guaranteed to have one king bed. A “Junior Suite” could have one king or two doubles because the name does not specify bedding. Likewise, if you do not see a triple rate listed for the room you’d like, we cannot book three adults in that room. If you have questions about bedding configurations and options, please reach out to us so we can help.

Room Pricing

Rates are per person and are based on the number of adults sharing the room. "Double" means 2 adults sharing a room. Rooms are subject to specific occupancy limits. Prices include all meals, snacks, drinks, entertainment, airport transfers and taxes. Rooms and rates are valid for United States passports holders only. We are unable to make room reservations for non-US passport holders.

Pricing example: 2 adults sharing a XXXXXXXXXX for 4 nights would multiply $XXX by 4 nights to get a price of $XXX per adult. The total cost of this room would be $XXXX.

Room Type: Deluxe Room
  • Single (1 Adult): $245
  • Double (2 Adults): $170
  • Child (2-12): $95
Room Type: Deluxe Room Double
  • Single (1 Adult): $250
  • Double (2 Adults): $190
  • Child (2-12): $105
Room Type: One Bedroom Resort Residence
  • Single (1 Adult): $300
  • Double (2 Adults): $205
  • Triple (3 Adults): $195
  • Child (2-12): $100
Room Type: One Bedroom Swim Up Resort Residence
  • Single (1 Adult): $390
  • Double (2 Adults): $265
  • Triple (3 Adults): $235
  • Child (2-12): N/A

At Your Service

Your dedicated Group Manager is:
Group Manager Name
xxx-xxx-xxxx
[email protected]

Have questions? Click HERE for quick answers!

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Already booked and want to make a payment? Click HERE to make payment!

Romance Travel Group has has made reasonable efforts to ensure the accuracy of the information presented on this website. Notwithstanding these efforts, Romance Travel Group does not assume any liability for inaccuracies, errors, omissions or timeliness in the information provided herein. This disclaimer extends to, but is not limited to, information sourced from external entities not under the ownership or operational control of Romance Travel Group. Full details can be viewed in the Terms & Conditions.